$2,000.00 Created for the bride who has planned it all and wants to sit back and relax on her wedding day.
• Client consultation to outline expectations, provide preferred vendors and referrals, complete timeline and finalize any unfinished details. • Create a wedding weekend schedule for vendors, family and bridal party. • Checklist of who is responsible for taking home gifts, cake toper, bridal portrait, and keepsakes • Confirm vendor’s arrangements two weeks prior to wedding. (Bride to provide the Names and Phone numbers to all vendors) • Consult 2 weeks before the wedding to finalize all details. • Visit wedding venue 1 to 2 weeks prior to wedding date to do a final review with vendors and venue staff (In and around Hill Country & San Antonio). • Check in with bride and groom 2 - 3 days prior to wedding to review rehearsal and wedding day schedules if needed. • Coordinate wedding rehearsal if needed. • Perform a final review with officiate of any religious affiliation. • Pick up and distribute final vendor payments and gratuities (payments to be in an envelope and sealed) Day of • Have “Fix it kit” available at all times for any incidents that may arise. • Arrive 2 hours prior to ceremony to assist the bride and bridal party with getting ready. • Distribute itineraries and duties to vendors and appropriate members and become their main point of contact. • Help instruct ushers or groomsmen on how to seat and escort the guests for the ceremony. • Direct placement of the floral arrangements, Cake and or centerpieces prior to ceremony. • Confirm location of wedding rings and secure their correct placement. • Ensure proper line up for the bridal party. • Confirm signing of marriage license by officiates and witnesses before the end of the event. • Take bouquets from ceremony to reception site (if needed). • Set up items to be used by bride and groom (Toasting glasses, cake-cutters, servers, etc.) • Maintain prior-negotiated timeline of ceremony & reception. • Serve as band/DJ’s main point of contact for proper cues (1st Dance, bouquet and grader toss, Big entrances, toasts, cake cutting, etc.) • Assist in preparing food and beverage for bride and groom to take from the reception site. • Top of wedding cake to be boxed if so desired • Distribute sparklers, rice, bubbles, rose petals etc. to guests before departure • Help direct and distribute wedding favors to guests This package does not include booking vendors. Clients will be responsible for making arrangements with vendors as well as any reservations with hotels or restaurants. Coordinator to be available for up to 8 hours on the wedding day For weddings with more than 250 guests, additional assistants will be required at an extra $250.00 cost
Gold Package Extended Services with Day of Coordination
$2,500.00 • Contact and Reserve services of Venue, Caterer, Photographer, Flowers, and Linens • Create a detailed wedding budget • Attend five vendor meetings within the Hill Country/San Antonio area. • Provide information obtaining a marriage license • Assistance with selecting gifts for bridal party and family • Suggest a variety of ideas for centerpieces • A checklist to keep you on target, with focusing on tasks • Follow – Up phone calls to vendors, regarding information detailed on weekend agenda • Coordinator to be available for up to 8 hours on the wedding day For weddings with more than 250 guests, additional assistants will be required at an extra $250.00 cost
Diamond Package Full Service Extended Best of the Best
$4,000.00 All Services in the Day of Coordination package and Extended Coordination with the following added:
Contact and reserve appropriate professionals to service your wedding. If your schedule does not allow for actual vendors meetings due to being out of town or your schedule, we will design the wedding based on our discussions regarding your color and style preferences Vendors to include: -Floral, catering, photography, videographer, ceremony music, linens, officiate, church, reception site, lighting, reception music, invitations, bakery, alterations and décor -Assist with music selections for the ceremony and the reception If couple is available to attend their vendor meetings, then coordinator’s meeting attendance will vary and include floral, catering, linens, reception site and décor -Regular e-mail reminders on wedding tasks that still need to be completed -Make arrangements for the rehearsal dinner location -Discuss different room layout options for the ceremony and reception -Coordinator and assistant are on site a minimum of two hours prior to the wedding for final details, dressing and flower distribution. More time may be required based on specific design requirements and any venue load in restrictions or challenges. More staff may be required at coordinator’s discretion -Check with attendants on removing all personal items from ceremony site bridal room -Confirm with Best Man and Maid of Honor on transporting Bride and Groom’s luggage/personal items -Deliver reception meal and slice of wedding cake to the bridal suite after the reception, when staying on site. If reception and suite are at separate facilities, a box will be prepared to take with you -Gather centerpieces and remaining decorations -Oversee vendor cleanup and load out -Return cake accessories and rental items -Coordinator available on the wedding day for up to 11 hours. Assistants available as needed for setup -Contact and reserve the services of venue, caterer, photographer, florist and linen -Create a detailed wedding budget -Attend five vendor meetings within the Hill Country/San Antonio area. -Provide information on how to obtain marriage license -Assistance with selecting gifts for bridal party and family -Suggest a variety of ideas for centerpieces -A checklist to keep you on target and when you should be focusing on your planning tasks -Manage guest list and RSVPs -Help address and mail Save the Date magnet or postcards -Assist and manage honeymoon plans -Create wedding announcements for the paper -Track Payments -Follow – Up with phone calls to vendors, regarding information detailed on weekend agenda
Hill Country Planning 512 North Main St. Boerne, Tx 78006 phone (210) 723-9547